Summer Parent Handbook

Welcome to our 2025 Summer Care Program!

This year's theme is Around The World! We are busy developing weekly theme-based activities for your child(ren) to enjoy throughout the summer. Our staff of over 50 take great care in developing a program that will keep your children wanting to come back for more. We hope you were able to find the Calendars page an asset as you were planning your child(ren’s) schedule. We look forward to meeting you and your children and hope you find our program to be a rewarding experience. We know we will!

Parent Responsibilities

  • Signing In and Out (see below)
  • Parents need to provide a peanut free lunch AND two snacks for your child each day, as well as a water bottle labeled with your child’s name.
  • Notify Summer Care of any food allergies or dietary problems. 
  • Notify the site Supervisor of any last minute absences.
Signing In and Out

For your child’s safety, Summer Care and the State of Michigan require that children be signed in and out of the program by a parent or emergency contact listed on the registration form. Please make sure the Summer Care staff sees you when you drop off or pick up your child(ren). If it is necessary to have someone other than those listed as an emergency contact to pick up your child, you must notify the Summer Care Supervisor in writing. Identification will be checked for those persons with whom the staff is unfamiliar. 

Billing Policy

  • Invoicing is determined by your scheduled dates.
  • Invoices will be sent bi-weekly with payments due bi-weekly as well. Once an invoice is generated, there will be no adjustments to that billing period. Please see the Calendars Webpage for the complete billing calendar and due dates.
  • If payment is not received by the due date indicated on your invoice, your child will not be allowed to attend Summer Care until the payment is made.
  • If you find you will not be using Summer Care due to vacation, etc., your last bill must still be paid on time.
  • If at any time you decide to stop using our services, we must receive written notice by the 20th of the prior month in order for you to receive credit.
  • LATE FEES – Please be prompt in picking up your child by 5:30 pm. After 5:30 pm, there will be a late fee of $1.00 for every minute you are late. Note: Three late pickups will result in dismissal from the program. 

Health & Safety Policy

If a child becomes ill at Summer Care, the parent will be contacted immediately. If a parent cannot be reached, the supervisor will call a person whose name you have provided as an emergency contact. We may ask that your child be picked up and taken home. Until someone comes to pick up your child, he/she may be kept apart from the other children.

If your child should become seriously ill or injured, the same procedures above will be followed. In addition:

  • The supervisor will attend to your child.
  • The supervisor will contact the emergency services deemed necessary, i.e. doctor, hospital, ambulance.
  • If it becomes necessary to transport your child to a hospital, the supervisor will accompany him/her.
  • The supervisor will contact an administrator.
Summer Care staff will inform and demonstrate with the children emergency drill procedures. As childcare providers, the Summer Care staff is required by law to report suspected abuse or neglect. 

Medication

Summer Care staff will only administer medication to a child if they have a medical release form signed by a doctor and a parent, and the medication has been prescribed by a physician. If your child's medication is stored in the office at your child's home school, you will need to pick it up from that office along with a copy of the Authorization Form and provide it to your site Supervisor on your child's first day of Summer Care. Prescription medication must be in a container labeled by the pharmacist or prescriber. When the medication is given, a witness must be present. The person administering the medication must record the time it is given and the amount of medication administered. If you need a new form or your current form is expired, please visit the WLCSD Health & Immunization Information Webpage to print and complete a new authorization form.

Behavior Policy

Children, their parents, and the staff will assume a responsible role in promoting behavior that encourages a safe and organized program. Staff shall use developmentally appropriate and positive methods of discipline which encourage children to have self-control, self-direction, self-esteem, and cooperation. If a child is experiencing difficulty with behaving appropriately, we will address the concern through individual discussions, examining choices, and consequences. Parents will be notified by phone or in person so that the issues can be addressed at home. At no time will corporal punishment be used. Chronic misbehavior will be referred to the Summer Care Manager, who may consider dismissal from the program.

Children attending Summer Care are expected to:

  • stay in the Summer Care area at all times. Children may not leave school grounds during Summer Care operation.
  • act courteously and appropriately, and be cooperative and follow instructions of the caregivers.
  • be respectful of the rights and property of others.
The Supervisor will discuss any problems regarding your child’s behavior with you. 

Withdrawal Policy

Children may be withdrawn from the Summer Care Program for several reasons at the discretion of the supervisor or an administrator. These reasons are:
  • failure to sign a child in or to sign a child out. The consequence for non-compliance with this rule will be one warning followed by dismissal.
  • tardiness in picking up your child by 5:30 pm. Three late pickups may result in dismissal from the program.
  • any child who intentionally physically harms another child or staff member.
  • a child who does not adjust to behavioral recommendations as found in our behavior policy.
  • failure to pay your bill on time or to make arrangements to pay your bill.
  • children with repeated bladder or bowel control issues.
When there is a problem, the Summer Care supervisor will work with the parents to solve it. If the problem persists, the supervisor will issue a warning to the parents and will notify the manager or an administrator. The administrator will meet with the parents to discuss a solution. If the problem continues, the administrator or manager will give the parents one week’s notice that their child will be removed from the program. This will allow for the parents to make other child care arrangements. 

Summer Care Office

Questions regarding schedule changes and billing please call Terri at 248-956-5110 or Debi at 248-956-5002. For all other concerns, please call Heather Hill at 248-956-5111. 

Back to Summer Care Webpage